If you’re hiring tools or equipment for your next project, you probably want to avoid breakdowns, delays and safety hazards. But how can you be sure the gear is truly safe and ready to work? That’s where testing and tagging comes in.
Tags show that equipment has been inspected and meets safety standards, but they aren’t the full story. Even with a tag, faulty wiring, worn parts or missing safety features can put you or your team at risk.
In this guide, you’ll learn what tagging actually means, the legal requirements in Australia and how to quickly check any tool or equipment before taking it on site.
What Does Tagging Actually Mean?
Tagging is like a health check for equipment. A competent, qualified person inspects the tool or electrical item, tests it and attaches a durable tag showing:
- The last inspection date
- When the next inspection is due
Think of it like a car’s registration sticker, proof that the equipment meets safety standards.
According to WorkSafe Queensland, only a person deemed competent by their employer can test and tag equipment. Hire companies are legally required to ensure all equipment leaving their yard is inspected, tested and tagged according to these rules.
The Legal Side: Why It Matters
Across Australia, workplaces have a duty to make sure tools and equipment are safe before use. For hire equipment, the law is clear: rental companies must provide tested and tagged equipment, but as the user, you’re still responsible for checking it before use.
Common items requiring tagging include:
- Power tools like drills, saws and sanders
- Extension cords and power boards
- Portable generators and machinery
Testing intervals vary depending on equipment type and work environment. For example, construction equipment often requires testing at least every three months. Regular checks help prevent accidents caused by worn cords, damaged plugs or faulty switches.
Why You Should Always Check Tools Yourself
Even with a tag, equipment can be damaged after the last inspection or during transport. A quick personal check can prevent accidents and costly downtime.
What to Look For
- Inspect the power cord for cuts, frays or exposed wires.
- Check the plug and pins for cracks, bending or corrosion.
- Ensure all guards and safety features are present.
- For power tools specifically, listen to how they sound. A drill or saw should run smoothly. Strange noises mean something’s wrong inside.
Power it on briefly (if safe). It should run smoothly with no unusual noises. If anything seems off, don’t use it. Ask the hire company to replace it.
How to Inspect Tools, Machinery and Trailers Safely
Before using any hired equipment, it’s important to run a quick safety check. A few minutes of inspection can prevent costly delays, damage or accidents on site.
Electric Tools and Equipment
Electric tools are particularly sensitive, so take extra care:
- Make sure tools are clean, dry and free of debris.
- Test switches and triggers. They should click easily and respond without sticking.
- Check the tag shows inspection date and next test due, as required by WorkSafe Australia.
Only operate equipment that appears to be in good condition, even if it’s tagged. Hire companies must ensure testing is completed by a competent person and that tags are attached to every electrical tool.
Larger Hired Equipment
For bigger machinery, do a walk-around inspection before leaving the yard:
- Look for dents, leaks or visible damage.
- Check tyres, lights and brakes.
- Test all controls, indicators and safety devices.
- Adjust mirrors and seats before driving away.
These checks help catch hidden faults before they become a problem on site.
Trailers and Towing Equipment
Trailers might seem simple, but small issues can create big risks:
- Ensure the hitch locks securely and tug to confirm.
- Test brake lights and indicators. Get someone to watch.
- Check safety chains and tyre condition on both sides.
- Make sure tyres match and are inflated correctly.
What Happens If You Find a Problem?
If a tool or piece of equipment shows damage or isn’t working properly:
- Report it to the hire company immediately.
- Ask for a replacement rather than using faulty gear.
- Document the issue. Take photos or notes for your records.
This protects you and ensures you’re using safe, compliant equipment.
Building a Quick Inspection Routine
Consider creating a short checklist for every hire. Doing this each time you hire tools makes inspection a quick, automatic habit.
- Verify the tag shows the last test and next inspection date.
- Check for visible damage or missing safety features.
- Perform a brief functionality test (if safe to do so).
- Take photos of existing wear to protect yourself from disputes.
The Bottom Line
Tags are your first line of defence, but a personal inspection is just as important. Testing and tagging ensures tools have been checked by a competent person, but your quick on-site check catches any damage or hazards that may have occurred since.
By taking a few minutes to check tools, you protect yourself, your team and your project. Hiring equipment should be safe, reliable and stress-free.
Hire Safe, Tested Equipment from Quick Hire Group
At Quick Hire Group, all our hire equipment is tested, tagged and well-maintained, so it’s ready to perform safely on site. Browse our wide range of tools and machinery and find the right gear for your job, whether it’s a small DIY project or a large construction site.